One system. One compliance thread.
The contract, the sites and assets, the planned maintenance, the inspection, the defect and the certificate all sit on the same record. FLOS works out your compliance position from what actually happened, not from what somebody typed in afterwards.
The Compliance Lifecycle
PPM Engine
Planned maintenance generated from the contract, not rebuilt in a spreadsheet every year.
- Generate maintenance schedules from contract specifications
- Due dates derived from the contract term, not typed in
- Multi-site, multi-system PPM coordination
- A duplicate cannot be generated for a cycle that already has one. The system refuses it.
Scheduling & Dispatch
Every change to the schedule carries a reason, and the system checks it.
- Visual calendar view of all scheduled work
- Assign, reschedule, cancel or unassign, each with a reason code the server validates
- Every job carries its own context: the site, the access notes, the assets in scope, and a recorded reason for any asset that could not be reached
Inspection Engine
Standards-aligned inspections with evidence capture.
- Inspection templates built to the clause structure of the standard you work to
- Photo evidence captured against the specific question that failed
- Sign off against a versioned declaration, recorded with who signed and when
- Pass, fail or not applicable per asset, locked once submitted. The defect and its severity are worked out by the system from the clause that failed, not chosen by whoever is filling it in.
Defect & Remedials
Defects that carry their own severity, with the remedy priced from your own catalogue.
- Defects are captured against the failed clause, not as free text. Severity is derived from what was breached, so a critical failure cannot be downgraded by whoever logged it.
- The remedy is specified from your own parts and labour catalogue at the point of failure
- Open defects stay on the asset with the job that found them and how long they have been open, so the next visit starts with them in view
Certification Engine
System-generated certificates from inspection evidence.
- Certificates generated from the inspection record, not assembled afterwards
- Certificate outputs built to the BS 5839, BS 5266 and BS 5306 clause structures
- Evidence trail linked to every certificate
- The evidence sits behind the certificate, so the trail is there when somebody asks for it
- A certificate cannot be issued over an open critical defect. The gates are evaluated by the system, not ticked by a person.
Compliance Dashboard
Estate-wide compliance visibility in real-time.
- Portfolio-level compliance status at a glance
- Derived compliance state from live inspection data
- Certificate expiry feeds the compliance position directly, so an estate going out of date shows in the status rather than waiting for the client to chase
- An audit trail on the asset and the site, recording who changed what and when
Built for UK Fire Safety Standards
FLOS inspection workflows and certification outputs are aligned to the standards that govern the UK fire safety industry.
Fire Detection and Fire Alarm Systems
Emergency Lighting
Fire Extinguishing Installations
Fire Risk Assessment
Wireless Fire Alarm Systems
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